Who we are
Suggested text: Our website address is: https://openpmo.org.
Comments
Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
Suggested text: If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
Suggested text: If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Suggested text: Visitor comments may be checked through an automated spam detection service.
Open PMO
Privacy Policy
How Open PMO collects, uses, and protects your personal data.
Last updated: 27 June 2026
Open PMO is committed to protecting your privacy. This policy explains what data we collect, why we collect it, and how you can control it. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. |
1. Who We Are
Open PMO is operated by Dan Gripton, based in the United Kingdom. For the purposes of UK data protection law, Dan Gripton is the data controller for any personal data collected through openpmo.org.
Contact: dgripton@openpmo.org
2. What Data We Collect
2.1 Newsletter and mailing list
When you choose to provide your email address (for example, via our template download form), we collect:
- Your email address
- Your first name (if provided)
- The date and time you subscribed
- Which template you were downloading when you subscribed (for our records)
2.2 Quote requests
When you submit a quote request via our Services page, we collect:
- Your name and email address
- Your organisation name and phone number (if provided)
- Details of the services you are interested in
- The content of your message
2.3 Automatically collected data
Like most websites, we automatically collect certain technical data when you visit:
- IP address and approximate location
- Browser type and operating system
- Pages visited and time spent on each page
- Referring website (how you found us)
This data is collected via Google Analytics (through Site Kit). It is anonymised and used only to understand how the site is used so we can improve it. See Google’s privacy policy for details: policies.google.com/privacy
3. How We Use Your Data
We use your data only for the purposes described below:
Data | Purpose | Legal basis |
Email address | Sending PMO tips, template updates, and newsletter | Your consent (you can withdraw at any time) |
Name | Personalising emails to you | Your consent |
Quote request details | Responding to your enquiry and providing a proposal | Pre-contractual steps at your request |
Technical data | Improving the website and understanding usage | Legitimate interests |
4. Third Parties We Share Data With
We share your data only where necessary:
- MailerLite (mailerlite.com) — our email marketing platform. Stores your email address and name to send our newsletter. MailerLite is GDPR-compliant. You can view their privacy policy at mailerlite.com/privacy-policy
- Google Analytics — anonymous website usage data. No personal data is shared.
- Our web hosting provider — your data may pass through their servers in the ordinary course of hosting this website.
We do not sell, rent, or trade your personal data to any third party. Ever.
5. How Long We Keep Your Data
- Newsletter subscribers: until you unsubscribe. We will also periodically clean our list and remove inactive subscribers.
- Quote request data: up to 2 years, in case you follow up or engage us later.
- Technical/analytics data: 26 months (Google Analytics default).
6. Your Rights Under UK GDPR
You have the following rights regarding your personal data:
- Right to access — you can request a copy of the data we hold about you
- Right to rectification — you can ask us to correct inaccurate data
- Right to erasure — you can ask us to delete your data (“the right to be forgotten”)
- Right to restrict processing — you can ask us to limit how we use your data
- Right to object — you can object to us processing your data on the basis of legitimate interests
- Right to withdraw consent — if we rely on consent to process your data, you can withdraw it at any time (this does not affect the lawfulness of processing before withdrawal)
To exercise any of these rights, email us at dgripton@openpmo.org. We will respond within one calendar month.
7. Unsubscribing
Every email we send includes an unsubscribe link. Click it and you will be removed from our mailing list immediately. Alternatively, email dgripton@openpmo.org with “unsubscribe” in the subject line.
8. Cookies
We use cookies to make this website work and to understand how it is used. The cookies we use are:
- Essential cookies — required for the website to function (e.g. your session, security)
- Analytics cookies — Google Analytics uses cookies to collect anonymous usage data. You can opt out via our cookie banner or at tools.google.com/dlpage/gaoptout
You can control cookies through your browser settings. Disabling cookies may affect how the website functions.
9. Security
We take reasonable technical and organisational measures to protect your data from unauthorised access, loss, or disclosure. Our website is served over HTTPS. However, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.
10. Complaints
If you believe we have handled your data unlawfully, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):
Website: ico.org.uk
Telephone: 0303 123 1113
We would, however, appreciate the chance to address your concerns before you contact the ICO — please email us first at dgripton@openpmo.org.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or the law. We will update the “last updated” date at the top of this page when we do. Significant changes will be communicated to newsletter subscribers by email.
12. Contact
For any privacy-related questions, requests, or concerns:
Email: dgripton@openpmo.org
Website: openpmo.org
© 2026 Open PMO. All rights reserved.